All accounts payable activities are handled by University of Nebraska's P2P (Procure-to-Pay) Payment Services staff. Please see their contact information at right.
Where can I find forms, such as Visiting Personnel, Expense Voucher, IBT, Journal Entry, Affidavit, etc?
Most forms are provided in SAPPHIRE. Use the search bar at the top of the Sapphire screen to find a specific form. If you are having problems finding something, contact Payment Services at 472-2881.Another State of Nebraska Agency sent me an Internal Business Transaction (IBT) as a billing document, what should I do with it?
Provide the cost object and G/L account you would like the expense charged to on the form/invoice received from the state agency. Forward the form/invoice to Payment Services, Business Services Complex (BSC) 101. A posting with a document type KN will be charged to your cost object. If you need to change anything on the IBT, please contact PaymentServices@nebraska.edu.How do I charge another State Agency for a good or service that I have provided to them?
Fill out an Interagency Billing Invoice (IBT), making sure to write a detailed description of what good/service is being provided and to complete the Departmental Information and SAP Coding sections at the bottom. Upload the completed form to SharePoint folder “UNL Billing IBT (TN Doc)”. Request access to the SharePoint folder by emailing accounting@unl.edu. A G/L Account Posting (TN) will credit your cost object. Contact Hongying Xiao and Teresa Brede for any revenue IBT questions you may have.What is the best method for paying a supplier?
If the transaction is less than the limit on your purchasing card, the supplier accepts credit cards and the purchase is allowed per the procurement card guidelines, use your purchasing card.If I need a check today, can payment be expedited?
We recommend that you plan ahead and allow 5-7 days for normal payment processing. In certain instances, payment can be expedited; these payments need to be reviewed by Payment Services management for approval. You must have proper documentation and business purposes for the payment. Contact PaymentServices@nebraska.edu to see if this is a possibility.How do I check to see if a supplier is set up?
Individuals with access to SAP can check to see if a supplier is established by using transaction code XK03. If you’d like assistance finding a supplier, contact Payment Services at 472-2881.How do I request the set up of a new supplier?
Submit an "add/change" request using the "Supplier Maintenance Add/Change" tile in Firefly. Use these Supplier Maintenance (Add or Change) instructions to learn how to use the Supplier Maintenance tile. If you have questions, contact PaymentServices@nebraska.edu or 402-472-2881.
If you do not have the Supplier Maintenance Add/Change tile, request security for it by using the Firefly tile: Firefly Security Request (SAP, eSHOP, Concur)
A supplier returned the University’s check to me, with no explanation or stating that it was a duplicate payment. What should I do with the check and how can I tell if the check was cancelled?
Any check returned by a supplier to the department should be forwarded to Payment Services 1700 Y St, BSC 0623, with an explanation of why it was received. The payment will be verified and researched and the check will be cancelled. Cancellations are processed and an entry is made to the original cost object. It will appear on the detail line item report as a reference document type of NC and will be a credit. If you have questions, contact PaymentServices@nebraska.edu.What should I do if I need to stop payment to a supplier?
IMMEDIATELY contact Payment Services at 402-472-2881.What should I do if I receive an original invoice or credit memo in my department?
Provide the proper documentation for payment on the invoice, match the credit memo to an invoice (if you have one) and email it to Payment Services at Invoices@nebraska.eduHow do I let Payment Services know that I would like the warrant returned to my department or I would like to pick it up?
Most payments are mailed directly from the Department of Administrative Services at the State via an automated mailing system. If documentation is going to be sent with a payment (i.e. registration forms) these checks can be returned to Payment Services. If you would like to pick up a check, please include documentation when you send the invoice to Payment Services. If this is a parked invoice, use payment method R, again with documentation on how to handle the warrant once it is returned. Make sure that the note requesting the return instructions is easily noticeable (i.e. large lettering, bold, bright colored note).Can I split the cost of an invoice with other University campuses?
Sorry, at this time it cannot be done because the original invoice must be retained in Payment Services for audit purposes.