As an education institution, University of Nebraska-Lincoln has a tax exempt certificate and is exempt from paying Nebraska sales tax as well as Lincoln's hotel/motel and restaurant/bar occupation taxes. However, sales made by UNL to outside entities, related groups, ancillaries or individuals are only tax exempt if the purchasing entity has a Nebraska tax exempt certificate. Consequently, there are still instances where UNL departments must collect and file sales tax and/or restaurant/bar occupation tax. There are also instances where UNL departments must pay unrelated business income tax. More information is available in the links below. For additional questions, please contact Lacey Rohe, Director of Accounting & Finance, via email or at 472-1934.

Collecting Sales Tax

Departments that sell to outside entities and individuals must collect sales tax unless the entity/individual has a Nebraska tax exempt certificate on file.

One group of entities that is often overlooked for collecting sales tax is related groups and ancillaries. These groups are housed on or near campus but are not actually part of the core activity of the university. Unless they have a Nebraska tax exempt certificate on file (form 13), they must be charged sales tax. Some examples of groups falling into this category are:

Cost Object Related Group/Ancillary
2398131001 Veteran Costs
2398131004 Student Organization Financial Services
2398131005 NE High School Press Association
2398131008 University of Nebraska Foundation
2398131009 Alumni Association
2398131010 Daily Nebraskan
2398131020 NE Champions Club
2398131022 NE Academy of Science
2398131023 UN Federal Credit Union
2398131024 NE Crop Improvement
2398131027 UAAD
2398131028 UNOPA
2398131029 USDA Forest Service
2398131033 National Collegiate Honors Council
2398131036 International Association for Feminist Economics (IAFFE)
2398131037 UNL Emeriti Association
2398131039 NUtech Ventures
2398131045 Nebraska Turfgrass Association
2398131046 NTA Golf Tournament
2398131047 NTA Green Expo
2398131048 NTA Field Day
2398131050 Academic Advising Association
2398131074 National Council of Instructional Administrators
2398131150 NICDC - Innovation Campus
2398131155 Alumni Association - Venue/Facility
2398131157 Alumni NIC Conference Center
2398131160 Friends of Lied
2398131161 Ag Forestry Utilities
2398131164 College of Architecture - Student Studio/Conference Travel
2398131166 CARMA
2398131167 Jazz in June
2398131168 Partners in the Park with National Collegiate Honors Council (NCHC)
2398131169 Nebraska Stroke Association

If you have any questions on sales tax, please contact Lacey Rohe via email or at 472-1934.

Hotel/Motel Occupation Tax

As a tax exempt entity, UNL is exempt from paying Lincoln's hotel/motel occupation tax for hotel rooms with overnight stays. The hotel/motel occupation tax does not apply to rental of conference rooms, e.g. ballrooms, banquet rooms, reception rooms or meeting rooms. If you are booking rooms for overnight guests on behalf of a UNL department, you must provide the hotel with a copy of UNL's Certificate of Exempt Sale. To obtain this, please contact Purchasing at 472-2126.

For more information on the hotel/motel occupation tax, please see the following links:

Restaurant/Bar Occupation Tax

As a tax exempt entity, UNL is exempt from Lincoln's restaurant/bar occupation tax. If you buying goods from restaurants/bars on behalf of a UNL department, you must provide the establishment with a copy of UNL's Certificate of Exempt Sale. To obtain this, please contact Purchasing at 472-2126.

For more information on the restaurant/bar occupation tax, please see the following links:

Car Rental Occupation Tax

Effective January 1, 2011 the City of Lincoln imposed a four percent occupation tax on the rental of vehicles within the city limits. The University is exempt from paying this tax if the rental charge is billed directly to UNL. We are required to deliver a certificate of exempt sale to the retailer. If a personal credit card is used to pay for the rental car, even if the rental is for University business, the tax must be paid.

Telecommunications Occupation Tax

Effective October 1, 2010, the City of Lincoln levied an occupation tax of six percent on any telecommunication service and any sale of telecommunication equipment within the city limits. Telecommunication service includes telephone cards, phone cards, calling cards, rechargeable cards, telephone tokens and any other method or device used in purchasing prepaid minutes or prepaid telecommunication services. Telecommunication equipment includes phones, mobile phones, cellular phones, smart phones, pagers, and all like devices. Telecommunications equipment does not include computers, routers, hubs, etc. The University is exempt from paying this tax if billed directly to the University. If purchasing the above taxable services or items for University business, we are required to deliver a certificate of exempt sale to the retailer.

To obtain a certificate of exempt sale, please contact Procurement Services at 472-2126. If you have any questions regarding occupancy taxes, please contact Lacey Rohe, Director of Accounting & Finance, via email or at 472-1934.

UNL as Retailer (Seller)

When UNL is acting as the retailer (seller), we are required to charge the 2% restaurant/bar occupation tax. If your department sells food, please contact Lacey Rohe, Director of Accounting & Finance, via email or at 472-1934.